Recruitment Privacy Notice

The Fifth Business (Scotland) Ltd, 9 Queens Road, Aberdeen, AB15 4YL, UK, registered number 147414 and The Fifth Business BV, Parkstraat 83, The Hague 2514 JG, Netherlands, registered number 27301113 (“The Fifth Business”, “us” or “we”), understand that your privacy is important to you.

The Fifth Business may process your personal data in our capacity as data controllers. We are committed to respecting your privacy and protecting your personal data, which is any information that is capable of identifying you as an individual person. This Recruitment Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with The Fifth Business’ recruitment processes.

This Privacy Notice only applies to the personal data of job applicants and potential candidates for employment/engagement. It does not apply to our employees, associates/contractors or clients, or other personal data that The Fifth Business collects for other purposes.

As used in this Privacy Notice, “personal data” means information that identifies job applicants and potential candidates, either submitted as part of an online application (e.g. via The Fifth Business Careers Page or online job boards) and/or through alternative channels (e.g. via recruitment agencies, referrals from current employees/associates or speculative applications).

We will process your personal data in accordance with this Privacy Notice, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.

By submitting your personal data to us, you acknowledge that:

  • You have read and understood this Privacy Notice and agree to the use of your personal data as set out within this notice.
  • Your personal data may be transferred worldwide, including countries that may not be deemed to provide the same level of data protection as your home country, for the purposes and in the manner specified in this Privacy Notice.
  • You are not required to provide any requested information to us, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.
  • All of your representations are true and correct to the best of your knowledge and belief. Providing inaccurate information may make you ineligible for employment.
  • This Privacy Notice does not form part of any contract of employment or contract for services offered to candidates hired by The Fifth Business.

Personal data we collect

We usually collect personal data directly from you when you apply for a role with us, such as your name, address, contact information, work and educational history, qualifications and achievements. We also may collect personal data about you from third parties, such as professional recruitment agencies, your references, prior employers and employees from The Fifth Business with whom you have interviewed.

Sensitive personal data is a subset of personal data and includes ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, as well as other categories as prescribed by law. We do not seek to obtain and will not collect such data about a candidate unless permitted to do so by applicable laws.

Use of your personal data

We collect and use your personal data for legitimate recruitment reasons including:

  • identifying and evaluating candidates for potential employment/engagement, as well as for future roles that may become available;
  • recordkeeping in relation to recruiting and hiring;
  • ensuring compliance with legal requirements, including diversity and inclusion requirements and practices; or
  • to improve our recruitment and hiring process and augment our ability to attract successful candidates.

We process your personal data for the purposes described above:

  • when we have your consent to do so;
  • when we enter into an employment contract or contract for services with you;
  • when necessary for us to comply with a legal obligation; or
  • when necessary for the purposes of our legitimate interests as an employer operating globally.

We store your personal data in our Recruitment Tracking System and may retain your data to consider you for future employment opportunities.

We do not make recruitment or hiring decisions based on automated decision-making.

Data recipients and international data transfers

Your personal data may be accessed by our recruitment team and interviewers working in the country where the position for which you are applying is based, or different locations within The Fifth Business global organization. Individuals performing administrative functions and IT personnel within The Fifth Business may also have a limited access to your personal data in order to perform their jobs.

We may share your CV and qualifications with our clients, located globally, as part of our selection process. This is a necessity for the assessment and assignment of new consultants to client projects.

In some countries, you may have fewer rights under local law than you do in your country of residence, but we aim to ensure adequate data protection of your personal data that is processed across The Fifth Business global organization, including the transfer of your personal data to countries other than the one in which you reside.

Data retention

If you accept an offer of employment/engagement from The Fifth Business, any relevant personal data collected during your pre-employment/engagement period will become part of your personnel or associate/contractor records and will be retained in accordance with legal requirements.

If we do not employ/engage you immediately following our interview process, we may nevertheless wish to retain your personal data in our database for the next 24 months to enable us to consider you for suitable roles in the future. We have ongoing and continuous recruitment needs due to the nature of our consultancy business and the requirement to resource client projects, so it is important for us to build a talent pool of potential candidates with different skillsets and levels of experience. We may share your CV and qualifications with our clients, located globally, as part of our selection process. This is a necessity for the assessment and assignment of new consultants to client projects.

If you are unsuccessful at the end of our interview process, we will retain your data for 12 months in case of any requirement to reference notes or decisions made and for the purposes of conducting internal recruitment analysis and process improvement.

Security

We have implemented generally accepted standards of technical and operational security to protect personal data from loss, misuse, alteration, or destruction. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal data.

Your rights

We take reasonable steps designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures designed to ensure that our processing of your personal data complies with this Privacy Notice and applicable law.

You are entitled to request the following from The Fifth Business and these are called your Data Subject Rights:

  • Right of access –to request access to your personal data and information about how we process it
  • Right to rectification –to have your personal data corrected if it is inaccurate and to have incomplete personal data completed
  • Right to erasure (also known as the Right to be Forgotten) – to have your personal information deleted
  • Right to restriction of processing – to restrict processing of your personal information

If you would like to make a request to access, review, correct or delete the personal data we have collected about you during our recruitment process, or to discuss how we process your personal data, please contact us at talent@fifthbusiness.com.

In addition, and where granted by applicable law, you may have the right to lodge a complaint with the relevant data protection authority.

CONTACT

If you have any questions about this Recruitment Privacy Notice, please contact us at:

The Fifth Business
9 Queens Road
Aberdeen
AB15 4DT
UK

The Fifth Business reserves the right to modify this Privacy Notice. We will post any changes do our Privacy Notice on this page.